Reports & Analytics

The Reports module is GeniusHRM's unified analytics dashboard. It consolidates data from all modules into visual, filterable dashboards that help HR teams, managers, and executives make data-driven decisions about their workforce.

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Overview

Navigate to HR Panel → Reports or /reports. The module contains the following report sections:

Report	URL	Data Source
Overview Dashboard	/reports	All modules
Headcount	/reports/headcount	Employees
Attendance	/reports/attendance	Attendance module
Leave	/reports/leave	Leave module
Payroll	/reports/payroll	Payroll module
Training	/reports/training	Training module
Performance	/reports/performance	Performance module

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Overview Dashboard

The Overview Dashboard provides a high-level snapshot of the entire HR function on a single page.

KPI Cards

Card	Metric
Total Employees	Active headcount
New This Month	Employees hired in the current month
On Leave Today	Count of employees with active approved leave
Pending Leave	Leave requests awaiting approval
Upcoming Birthdays	Employees with birthdays in the next 7 days
Pending Probations	Employees whose probation ends within 30 days
Open Positions	Active job postings
Upcoming Training	Sessions starting in the next 7 days

Charts on Overview

1. Headcount by Department — Horizontal bar chart showing employee count per department
2. Gender Distribution — Pie chart
3. Employment Type Mix — Donut chart (Full-time vs. Part-time vs. Contract vs. Intern)
4. Monthly Hires vs. Exits — Line chart for the last 12 months
5. Leave Status This Month — Stacked bar (Approved / Pending / Rejected)

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Headcount Report

The Headcount Report provides detailed workforce composition analytics.

Available Filters

Filter	Options
As of Date	Snapshot on any past or current date
Department	One or all departments
Position	One or all positions
Employment Type	Full-time, Part-time, Contract, Intern
Gender	Male, Female, Other
Status	Active, On Leave, etc.

Report Sections

Breakdown by Department

Column	Description
Department	Department name
Total	Total headcount
Male	Male employee count
Female	Female employee count
Full-time	Full-time employees
Part-time	Part-time employees

Breakdown by Gender

Pie chart and table showing gender distribution.

Breakdown by Contract Type

Donut chart and table: Full-time / Part-time / Contract / Intern percentages.

Tenure Buckets

Bucket	Description
< 1 Year	Employees hired less than 12 months ago
1–2 Years
2–5 Years
5–10 Years
10+ Years	Highly tenured employees

Table and bar chart showing how the workforce is distributed across tenure brackets.

Age Distribution

Employees grouped by age bracket:

• Under 25
• 25–34
• 35–44
• 45–54
• 55+

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Attendance Report

The Attendance Report provides a month-by-month view of workforce attendance patterns.

Month Navigator

Use the Previous / Next arrows or the month/year selector to navigate between periods.

Summary KPIs

For the selected month:

Metric	Description
Total Working Days	Number of workdays in the month
Average Attendance Rate	% of employees present (or on approved leave) on an average day
Total Absent Days	Sum of all Absent records
Total Late Days	Sum of all Late records
Total Half Days	Sum of all Half Day records

Stacked Bar Chart

A day-by-day stacked bar chart for the selected month shows:

• Present (green)
• Late (yellow)
• Absent (red)
• On Leave (purple)
• Weekend/Holiday (grey)

Employee-Level Detail Table

Column	Description
Employee	Name and ID
Department	Department
Present	Days present
Late	Days late
Absent	Days absent
Half Days	Half-day count
Leave Days	Approved leave days
Attendance %	Present+Late / Total Working Days

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Leave Report

The Leave Report shows leave utilisation across employees, leave types, and time periods.

Year Filter

Select the year to view. The report always covers full financial years.

Leave by Type

Pie chart and table showing:

• Total days requested per leave type
• Days approved vs. rejected per type

Monthly Leave Trend

Line chart: total approved leave days per month over 12 months. Useful for spotting seasonal leave spikes.

Employee Leave Summary

For each employee in the selected year:

Column	Description
Employee	Name and department
Annual Leave Used	Days of annual leave taken
Sick Leave Used	Days of sick leave taken
Other Leave Used	Days of other leave types
Total Leave Days	Sum of all leave
Remaining Balance	Annual leave remaining

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Payroll Report

The Payroll Report provides a financial overview of compensation expenditure.

Yearly Breakdown

Monthly payroll cost chart for the selected year:

• Total Gross Pay
• Total Deductions
• Total Net Pay

Each bar in the chart shows the three components stacked.

Department Cost Analysis

Column	Description
Department	Department name
Total Gross	Total gross payroll for the period
Total Deductions	Total deductions
Total Net	Total net payroll
Avg Salary	Average salary per employee
Employee Count	Employees in payroll runs

Year-over-Year Comparison

Side-by-side bar chart comparing total payroll cost for the current year vs. previous year, month by month.

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Training Report

See Training & Development → Training Reports for the full training analytics description.

Key metrics:

• Completion rates by category
• Monthly training activity
• Department training coverage
• Top courses by enrollment and completion

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Performance Report

See Performance Management → Performance Reports for the full performance analytics description.

Key metrics:

• Rating distribution chart
• Cycle summary table
• Department comparison
• Individual performance history

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Exporting Reports

All reports support CSV export:

1. Apply the desired filters
2. Click Export CSV (top right of the report)
3. The export includes all data in the filtered view

For chart exports (PNG):

1. Hover over any chart
2. Click the ... menu (top right of the chart)
3. Select Download PNG or Download SVG