Organizational Structure

The Organization module defines the structural hierarchy of your company — departments, positions, and the reporting relationships between employees. It forms the backbone of GeniusHRM, as almost every other module (employees, leave, attendance, reports) depends on the organisational structure.

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Overview

The Organisation module is accessible at HR Panel → Organisation. It consists of three main sections:

Section	URL	Description
Departments	/departments	Company divisions or teams
Positions	/positions	Job titles and roles within departments
Org Chart	/org-chart	Visual tree representation of the hierarchy

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Departments

Departments represent the primary organisational units of your company — for example: Engineering, Human Resources, Finance, Marketing.

Creating a Department

1. Navigate to Organisation → Departments
2. Click Add Department
3. Fill in the form:

Field	Required	Description
Department Name	Yes	Full name (e.g., Engineering)
Department Code	No	Short identifier (e.g., ENG)
Department Head	No	Select an employee as the head of this department
Parent Department	No	For nested structures (e.g., Backend under Engineering)
Description	No	Brief description of the department's function

4. Click Save

Editing a Department

1. Click the Edit icon next to the department name
2. Modify the desired fields
3. Click Update Department

Changing Department Head

When you assign a new department head, the previous head's designation is automatically updated. The Org Chart reflects the change immediately.

Deleting a Department

Departments cannot be deleted if they have:

• Active employees assigned to them
• Active positions linked to them

To delete a department:

1. Reassign or archive all employees in the department
2. Delete all positions under it
3. Then delete the department

Department Hierarchy

You can nest departments to create sub-departments:

Company
├── Engineering
│   ├── Backend
│   ├── Frontend
│   └── DevOps
├── Human Resources
├── Finance
└── Marketing
    ├── Digital
    └── Content

Set the Parent Department when creating or editing a department to establish the hierarchy.

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Positions

Positions (also called job titles or roles) represent specific roles that exist within departments. An employee is assigned to exactly one position at any given time.

Creating a Position

1. Navigate to Organisation → Positions
2. Click Add Position
3. Fill in the form:

Field	Required	Description
Position Title	Yes	Job title (e.g., Senior Software Engineer)
Department	Yes	Which department this position belongs to
Position Level	No	Seniority level (Junior / Mid / Senior / Lead / Manager / Director / VP / C-Level)
Description	No	Key responsibilities of this position
Min Salary	No	Salary band minimum
Max Salary	No	Salary band maximum

4. Click Save

Position-Department Filtering

In the Add/Edit Employee form, the Position dropdown automatically filters to show only positions that belong to the selected department. If you change the department, the position dropdown resets and reloads with the new department's positions.

This ensures employees are always assigned to valid department-position combinations.

Editing and Deleting Positions

• Click Edit to modify position details
• Positions with active employees assigned cannot be deleted
• Reassign employees before deleting a position

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Reporting Structure

Every employee can have a Reporting Manager set on their profile. This creates the reporting hierarchy used for:

• Manager-level leave approvals (a manager can approve their direct reports' leave)
• Performance scoring (managers score their direct reports)
• Org chart visualisation
• Department-level report filtering

Setting a Reporting Manager

1. Open an employee's profile
2. Click Edit
3. In the Reporting Manager field, search and select the manager
4. Save

Circular Reporting

The system prevents circular reporting relationships. If Employee A reports to Employee B, you cannot set Employee B to report to Employee A.

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Org Chart

The Org Chart at /org-chart provides a visual tree diagram of the entire reporting hierarchy.

Features

Feature	Description
Zoom	Scroll to zoom in/out of the tree
Pan	Click and drag to navigate large charts
Node Click	Click an employee node to view their profile
Department Filter	Show only a specific department subtree
Export	Download the chart as PNG or PDF

Org Chart Node

Each node displays:

• Employee profile photo (or initials avatar)
• Full name
• Position title
• Department

Lines connect employees to their reporting managers.

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Department Reports Integration

In the Reports module, all analytics (headcount, attendance, leave) can be filtered by department and position. The department and position structure defined here directly controls what filters are available in every report.

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Best Practices

• Define your full department structure before importing employees
• Assign department heads to all departments so the org chart reflects actual reporting lines
• Use position levels consistently to enable useful analytics (e.g., headcount by seniority)
• Nest sub-departments only if your organisation genuinely has that hierarchy — flat structures are easier to manage for smaller teams